The Video Players
Data Security and Confidentiality Policy

Your online privacy and security is very important to the The Video Players.

Personal information collection

When you are on www.thevideoplayers.org (or .co.uk) website, and are asked for personal information, you are sharing that information only with The Video Players unless stated otherwise.

We may collect the following information from visitors

  • IP addresses for analytics purposes (we do not store these with your profile or membership record)
  • Any information volunteered by the visitor, such as name, address, email address, etc.

Cookies on The Video Players site

When someone visits www.thevideoplayers.org (or .co.uk) we collect standard internet log information and details of visitor behaviour. We do this to find out things such as the number of visitors to the various parts of the site. We collect this information in a way which does not personally identify anyone.

Your web browser allows control of most cookies through the browser settings. To find out more about cookies, including how to see what cookies have been set and how to manage and delete them, visit www.allaboutcookies.org.

Sharing information

The Video Players will not disclose any of your personally identifiable information, except when we have your permission to do so, or under special circumstances, such as when we believe in good faith that the law requires it. From time to time, we agree with other likeminded organisations (e.g. Film making, Amateur Dramatics and training) to write to some of each other’s supporters, for the mutual benefit of both; in this case marketing material is exchanged but not your individual information.

We use the information we collect about visitors to the site to help us with understanding more about how our site is used and to be able to send you appropriate communications.

What does The Video Players do with the personal information you provide?

If you provide us with personal information (for example, when creating your profile) your details are stored securely and used only for the purpose for which you have signed up. We do not pass your details to other organisations without your express consent.

The information you give us will be stored on a database and may be used by us where appropriate. This data helps us to assign members with tasks during a production, helping us to be more effective in our activities. It is also used for routine administration such as distribution of the members’ newsletter, membership renewals etc.

Who else can access your personal information?

No one. Only authorised members of The Video Players, who have been voted in by the membership as custodians of the club administration processes have access to your information.

The website is hosted securely by Esferico ltd., and information provided to us during registration and subsequently when authenticated on the site may be logged and stored securely by them for the purposes of tracing any site errors. They will not use or transmit your personal information for any other purposes.

Information security

When you give the The Video Players personal information, we take steps to ensure that your information is treated securely. Unfortunately, it is not possible to guarantee the total security of any data transmitted over the Internet. While we strive to protect your personal information, The Video Players cannot ensure or warrant the security of any information you transmit to us, and you therefore do this at your own risk. Once we receive your transmission, we make our best effort to ensure its security on our systems.

Once we receive your data, we do everything we can to make sure that it is secure on our systems.